Receptionist/Administrator

Atlantic Central is currently accepting applications for the term position of Receptionist/Administrator to provide a high level of reception and switchboard services for Atlantic Central and League Savings and Mortgage Company that represents the companies in a positive and professional manner, and to provide administrative and project support to the Legal Services & Office of the Corporate Secretary department.

THE POSITION:
Reporting to the Manager, Corporate Services, the Receptionist/Administrator is generally responsible for:

  • Operating the switchboard: receiving incoming calls and messages, determining their nature, and handling or transferring them to the appropriate individuals or departments. Retrieving messages from voice mail and forwarding to appropriate personnel; taking and delivering messages or transferring calls to voice mail when appropriate personnel are unavailable. Maintaining internal telephone listing of extensions and providing updates to staff.
  • Greeting visitors, determining the nature of their business and contacting the appropriate personnel.
  • Responding to staff and tenant inquiries, requests, or complaints. Forwarding requests to the Maintenance department as required.
  • Conducting website (internal and external) administration including, but not limited to: publishing content; monitoring the communications mailbox and the general e-mail box; responding to or re-routing the message to the appropriate individuals or departments; maintaining contact information in contact books; maintaining the public folders e-mail distribution lists on the e-mail server.
  • Providing general administrative and project support including, but not limited to: typing correspondence, reports, meeting materials and other documents; maintaining legal reference binders; handling mail and courier shipments; ordering supplies; arranging catering for meetings; maintaining meeting room bookings and meeting rooms; coordinating and sending memoriam donations; coordinating travel and accommodation arrangements for boards and staff.
  • Providing administrative and project support to the Communications & Stakeholder Engagement function including, but not limited to: monitoring electronic mailbox; developing content, formatting, and distributing newsletters; reporting on survey completion numbers and sorting data for surveys; maintaining log of communications sent from the Communications & Stakeholder Engagement department.
  • Processing invoices for payment. Tracking expenditures and producing reports to assist with budget monitoring and variance reporting for Legal Services & Office of the Corporate Secretary department, and Communications & Stakeholder Engagement department.
  • Completing other projects and duties as assigned.

THE PERSON:
The ideal candidate for this position will have successfully completed a one to two-year post-secondary business program plus have one to three years related experience, or have an equivalent combination of education and experience.

The successful candidate will also possess the following:

  • Excellent telephone skills
  • Excellent oral and written communication skills
  • Demonstrated proficiency in the use of Microsoft Office Applications (Word, Excel, PowerPoint)
  • Proven time management skills with the ability to manage multiple tasks

COMPETENCY REQUIREMENTS:
The successful candidate will also demonstrate strong abilities in the following competencies:

  • Adaptability to Change
  • Customer Service Orientation
  • Listening, Understanding and Responding
  • Results Orientation
  • Teamwork and Cooperation
  • Strategic Orientation

COMPENSATION:
This is an eight-month term position and is rated a Salary Level CU-3 ($37,174-$43,734).

Applications will close on February 23, 2018.

Interested candidates should forward their résumé, in confidence, to:

Human Resources Department
Atlantic Central
6074 Lady Hammond Road
Halifax, NS   B3K 2R7

Email: humanresources@aclsm.ca
(When sending applications by e-mail, please send in MS Word format)